November 18, 2019 - Council Meeting Agenda

CREATOR COUNCIL AGENDA - November 18, 2019

In attendance: Suzi Sutherland Martin, Sherrie Clements, Chris Heard, Pastor Ray, Chris
Zambito, Gary Schulstad, Pat Isaac, Debra Hibbs

Staff: Toni Hartung

CALL TO ORDER Gary at 6:36 pm quorum present

OPENING PRAYER  Pastor Ray

LAST MEETING MINUTES: Approved without obhection

PASTOR’S REPORT (Click here)                                                                                             

MUTUAL MINISTRY REPORT (Click here)
 
STEWARDSHIP REPORT(Click here) 

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TREASURER'S REPORT (Click here)

PLEDGE AND MATCHING FUND UPDATE
Ray - stewardship team has been meeting, Dec 8 will be the celebration, consecration, casseroles and confections. Ray will make divinity recipe along with $50 gift cert to Gustav’s. Looking for additional donations from council.

Gary suggested a separate raffle for matching funds. Set up decorations will Dec 7th.

Gary confirmed matching donations for this year. 10 + people pledged for next year.
Backpack buddies sale will be Dec 1 and 8th.

CHRISTMAS UPDATE
Chris Z - Christmas update. Ad is going in to Clackamas review. They are discounting $50. It
will be ready on Wednesday before Thanksgiving.

Chris H - Adopt a family. North Clackamas is doing it in a different way this year called
Clackamas Winter rage. It’s only for kids, adults have their own shopping day. Sunnyside has
10 kids that will be available to adopt. They can’t be interviewed personally. Gifts need to be
in by Dec 7th. There will be specific details such as each child will be given shoes. Toni took a
call from Tracy a homeless mother. She has asked for assistance. She has 3 teenagers. They
want gift cards. Chris will refer them to Abundant Life. Chris will ask Sunnyside about kids
who are in debt for for lunch.

2019 MINISTRY REVIEW UPDATE 
Rays will address issues with Exec. Some changes are being made (see Ray’s report). As an outreach we are encouraging council members to reach out to Creator members for a one to one meeting. Gary, Deb and Debi attended a workshop on conducting the meetings. The only goal is to connect with people.

SAFETY POLICIES 
Toni - sheriff is coming to help us know about safety issues. Toni will relay safety assessment.
Toni talked about CPR and acquiring an AED in case of an emergency at church.
Youth safety policies meeting will be this Sunday 11/24/19. Will Creator have a policy manual?
Who is responsible when transporting kids and they are involved in an accident whose
insurance is liable.

COUNCIL RETREAT
Council retreat 2020. Gary would like to do it on a Saturday in January (not January 11th it’s
recycle date) January 18th. . Toni would like us to have an annual calendar where we list out
activities so everyone knows what to expect. (Black Thursday, Day of Repentance)

CLOSING PRAYER                  
Pastor Ray

ADJOURN

IMPORTANT UPCOMING DATES
Adult Forum  -  ELCA Social Statement - Dec. 1, Dec. 8 , Dec. 15 - Creator
Consecration, Casseroles and Confections December 8 - After Worship = Creator
Executive Committee December 9, 6:30 PM - Creator
Bishop Laurie's Installation  December 14 11:00 AM - 2:00 PM - Trinity Episcopal Cathedral
Full Council Meeting December 16,  6:30 PM - Creator
Executive Committee Meeting – Jan. 4 6:30 PM - Creator
Backpack Buddies Electronic Recycling – Jan. 11 - Creator

RIC Dinner and Discussion – Jan. 12 7:00 PM- Creator
Creator Full Council Meeting – Jan. 13 6:30 PM - Creator
Council Planning Retreat – Jan. 18 - Creator
Proposed Budget Presentation to Congregation – Jan. 19 11:20 - Creator
Creator Congregation Meeting – Jan. 26 11:20 AM - Creator

October 21, 2019 - Council Meeting Minutes

CREATOR COUNCIL MINUTES - 10/21/2019

In attendance:
Chris Heard, Debra Hibbs, Suzi Sutherland Martin, Meiling Masterson, Patsy Salsbury,
Chris Zambito, Sherrie Clements, Gary Schulstad

Staff: Toni Hartung

Guests:

CALL TO ORDER 6:46 PM quorum present              

OPENING PRAYER - Gary

LAST MEETING MINUTES
Approved August Minutes. Reviewed September Notes with no quorum present.

MONTHLY UPDATES 
No electronic submission this month

PASTOR REPORT (click here)                                                                                                

YOUTH REPORT (click here) 
Meiling Overnight at Creator. Pastor Ray and Debi are working on details. The youth collective Jess is moving due to her husbands job.  November 10th Youth Sunday with practice on Nov 3.  HS youth collective Sunday Oc 20th at Moreland Presbyterian.  Welcomed freshman and talked about ideas for next caravan trip.  Going to stay in US so everyone can attend. Leaning towards Washington DC or FL. June 28th or after July 4th. 

Halloween barn dance 10/26 at 7:30-9:30 in Silverton. HS Nov 9th Saturday.

MUTUAL MINISTRY REPORT (click here) 
They have met and are recommending 4 members stay on leaving 2 open spots.  Gary and Ray have identified some people to fill spots.

Not everything needs to be confidential. Action: getting 2-3 more people.  Talk to council about how the changes will look. We want a two way street of communication. Gary will address this with Ray.

Next meeting October 30th

FAITH LIFE REPORT
No electronic submission this month                                                                                                   

BUILDING AND ASSETS REPORT
No electronic submission this month  

TREASURER'S REPORT
No electronic submission this month   

STEWARDSHIP REPORT (click here)
Looking for 4 new people to join. Need to know timeline for adding people. Final pledges due 1st week of December

Chris H suggested that meeting once a month is not enough.  Chris Z suggested that someone from Council should be in each committee. Toni is on stewardship. Because MM in so confidential we are suggesting people go directly to Ray. Trying to get away  from triangulation. Chris H said MM did nothing for council. Nothing was ever addressed. Ray suggested being more mutual in reporting.CH stated not taking away Pastor’s safe place but adding a piece to not have a conversation dead end

PLEDGE DRIVE / PLEDGE CARD PRESENTATION - Toni
Toni wants someone to be the head of each group so that each person that signs up is contacted.

BUILDING USAGE -  Toni
Building Use: Power learning wants to use   building in November 2:00-2:45 Tues, Wed, Thurs,  We would review in 90 days.  AA literature group wants to meet on Thursday nights at 7:30. Actin already taken and no action needed by counci

CLUSTER NETWORKING RETREAT DEBRIEF - Chris Zambito
Prince of Life, Zoar, St. Stephens, Milwaukie Lutheran, King of Kings all attended. Pastor Ray opened with Prayer. Debi presented for SE Youth collective.  Broke into groups - Liturgical group, Epiphany, Advent. Community services group. Worship - Gary reported many in that group had similar concerns printing bulletins, etc. Peace and justice. All said Lent service was a struggle for everyone. Ended with Pastor John's prayer circle around King of Kings representatives and their struggle with the homeless project they are engaged in. 

MEMBERSHIP OPPORTUNITIES - Gary and Chris Zambito
Called Clackamas review.  We can put an ad for 1 month for $150.00. 

Patsy made the motion that Creator put an ad in the Clackamas Review for a month, Suzi 2nded . All approved. 

Banner for front. Zoning banner is for 60 days per year.  Corner of 132nd and Sunnyside 10ft back from sidewalk, 32 sq ft. Chris Z and Pastor Ray will follow on a professional banner.

STORY LINE / STORY DWELLING &
COUNCIL COFFEE CONVERSATIONS - Gary
Three Creator members, Gary Schulstad, Deb Hibbs and Debi Stromberg are attending the Neighborhood Project training sessions and there is a plan for them to train others, particularly in the area of One to Ones.  Pastor Erika from Story Dwelling gave a sermon and presentation this past Sunday on the power of community organizing and One to Ones is central to that organizing.

COPIER - Toni
Patsy moved that Creator lease to own the Epson, Chris 2nded. All approved  

BACKPACK BUDDIES - Sherrie
Electronic Recycling planned for January 11, 2020                                                                        

CLOSING PRAYER - Gary              

ADJOURN

IMPORTANT UPCOMING DATES

The Neighborhood Project

     October 22, 6:00 PM Oak Grove United Methodist Church - Oregon City

     October 29, 6:00 PM Oak Grove United Methodist Church - Oregon City

Oregon Synod's Whirlwind Weekend
     November 9,  10:00 AM - 12:30 PM - St. Matthew's
     November 10, 1:00 PM - 3:30 PM - Prince of Life

Youth Sunday November 10, 10:00 AM - Creator
Contemplative Service November 10, 7:00 PM - Prince of Life
Executive Committee November 15 (?)  6:30 PM - Creator
Full Council Meeting November 18  6:30 PM - Creator

Bishop Laurie's Installation  December 14 11:00 AM - 2:00 PM - Trinity Episcopal Cathedral
Backpack Buddies Electronic Recycling  January 11, 2020 - Creator
2020 Synod Assembly June 5-7 Red Lion in Jantzen Beach, PDX

September 16, 2019 - Creator Council Notes

In attendance: Pastor Ray, Gary Schulstad, Meiling Masterson, Suzi Sutherland-Martin, Chris Zambito, Pat Isaac

Guests: Haden Adsitt, Debi Stromberg, Ron Houser (to photograph council)

CALL TO ORDER - 6 for a quorum to be present. No quorum. Pastor Ray took notes.          

OPENING PRAYER
Pastor Ray

HADEN ADSITT - EAGLE SCOUT PROJECT
Presentation.

Needs to get troop approval. Quorum not available for council to approve.

DEBI STROMBERG - YOUTH 1 TO 1's and YOUTH STRUCTURE
Presentation

Debi Stromberg asked for input on specific information we would like Meiling to
present to council regarding youth activities, also we should discuss items pertinent
to and needing Meiling’s input first so she doesn’t have to sit through the whole
meeting.

Debi reported on the Southeast Portland Youth Collective’s Facebook and
Instagram pages, and ways to make this information more accessible to the rest of
the congregation. She also shared information on the one-on-one format being done
with youth in the Collective and specific findings of this listening: youth are
experiencing increased stress and pressure to perform (grades, college, incurring
student loan debt), issues with family/at home, etc.

We were encouraged to build stronger relationships with the teens in our congregation, and ask them the same questions, and listen to them in order to build relationships. A way of doing this would be through invitations for coffee.

LAST MEETING MINUTES - August Minutes could not be approved

MONTHLY UPDATES

PASTOR’S REPORT                                                                                                

YOUTH REPORT

MUTUAL MINISTRY REPORT
No report submitted for this month  

FAITH LIFE REPORT                                                                                                    

BUILDING AND ASSETS REPORT
Confirm Sparkle Date 10/19/19

STEWARDSHIP REPORT
No report submitted for this month  

TREASURER'S REPORT
Not electronically submitted\

Treasurer’s report for August was submitted. In August we were $2,223 below
budget. YTD general fund receipts show $151, 932 ($10,158 below budget).

CONSTITUTION
Discussion - Chapters 11 to End. Changes being logged by Deb in separate file  Gary, Chris & Deb to compile full report

COPIER
Presentation - Also discussed: the need for a new copier to replace the risograph and small
copier/fax machine currently in use. Toni had proposed a leasing option, but Pat
Isaac suggested we could end up paying more for leasing in the long term rather
than purchasing. No move made to proceed until we have more information. 

UPCOMING TRAINING OPPORTUNITIES                 
Discussion - Who plans to attend:
     9/21/19  Cluster Training Retreat
     9/24/19 Church Safety in Difficult Times - Probably not as important with Sheriff's assessment
     TBD - Clackamas County Sheriff's Security Assessment - Chris Zambito was interested

WEBSITE USE           
Discussion - Pastor Ray

NEW BUSINESS

OLD BUSINESS
See Building and Assets Report for Scout Insurance Update.

MEETING SCHEDULE
Executive Committee October 14 at 6:30 / Council October 21  at 6:30

CLOSING PRAYER                  
Pastor Ray

ADJOURN

IMPORTANT UPCOMING DATES

     9/21/19  Cluster Training Retreat 9:00 AM - Noon at Creator
     9/24/19  Church Safety in Difficult Times - Zion Lutheran - Oregon City 6:30 - 8:00 PM
     9/29/19  Financial Presentation to Congregation
   10/14/19  Executive Committee Meeting
   10/16/19  Collins Summit: Listening at the Margins 1:00 pm - 9:30 pm (Synod Calendar)
   10/20/19  Pastor Erika from Bend's Story Dwelling Sermon and Presentation after Service
   10/21/19  Full Council Meeting

August 19, 2019 Creator Council Meeting Minutes

In attendance: Pastor Ray, Gary Schulstad, Chris Heard, Meiling Masterson, Patsy Salisbury, Debra Hibbs, Suzi Sutherland-Mar n, Sherrie Clements, Kim Mair, Chris Zambino, Pat Isaac

Staff: Toni Hartung

Guests: None

CALL TO ORDER 6:37 PM - A quorum was present

OPENING PRAYER - Pastor Ray

JULY MINUTES:           
Add Meiling's New Mexico Youth Sunday Update and Change Rally Day Adult Forum - Approved

PASTOR’S REPORT  July / August - Approved

YOUTH REPORT -  No Report

FACILITIES REPORT - No Report

TREASURER'S REPORT

Discussion - Pat provided breakdown of current financial picture. $6,000 borrowed from the Cell Tower fund to pay the mortgage and make payroll.

Ray will bring this up on Sunday. Toni will put something in the newsletter.

STEWARDSHIP REPORT -  No Report

CONSTITUTION                       
Discussion: Chapters 1 -5 and 6 - 10. Changes being logged by Deb in separate file  Gary and Deb to compile full report

SEASON OF FORGIVENESS   
Discussion : Gary spoke about some concerns he had been approached about. Chris Z. Bothered by statement in letter describing feeling unsafe and not supported.

Gary spoke about some members stating they felt isolated as well. How do we move forward as a council to ensure each member has someone to talk to? How do we resolve things we disagree on?

NEW BUSINESS
Scouts finished the shed. They have two trailers they would like to register with Creator. We can insure their shed and two trailers for approximately $54/year. They would reimburse us. Pat was interested in learning exactly what Creator’s liability would entail in the event of an accident or theft.
   
Toni will forward coverage amount and check into exactly what Creator’s liability will be.

OLD BUSINESS

MEETING SCHEDULE Executive Council September 9 at 6:30 / Council September 16 at 6:30

CLOSING PRAYER - Pastor Ray

ADJOURN 9:32 PM

IMPORTANT UPCOMING DATES

     9/08/19   God’s Work Our Hands
     9/15/19   Rally Day
     9/21/19   Cluster Training Retreat 9-noon at Creator
     9/29/19   Financial Presentation to Congregation